“Transparency Notice on the Use of Artificial Intelligence and Automated Employment Decision Tools (AEDTs) in Hiring”
Atrium Staffing LLC and its Affiliates (collectively “Atrium”) is committed to leveraging innovative and advanced technologies to enhance our hiring processes and provide the best experiences for our candidates and clients. As part of this commitment, we may utilize Artificial Intelligence (AI) systems, also known as Automated Employment Decision Tools (AEDT) or Automated Decision-making Technologies (ADMT), to assist in various stages of recruitment and hiring.
We are committed to maintaining transparency in our potential use of AI tools and ensuring that all candidates are treated fairly and equitably throughout the hiring process.
PURPOSES OF ATRIUM’S AI TOOLS
• Resume Screening – AI tools may be employed to efficiently screen resumes by identifying key qualifications and skills that match job requirements.
• Candidate Matching – Our AI systems may help match candidates to job opportunities based on their skills, experience, assessments, and preferences.
• Communication with Candidates – Our AI technology may reach out to applicants upon receipt of resume to help facilitate the screening and interview process.
• Interview Scheduling – AI may assist in streamlining the interview scheduling process, ensuring timely and convenient arrangements for both parties.
Transparency and fairness
Atrium ensures that, where used, its AI tools are used to complement human decision-making, not replace it. All final hiring decisions are made by our experienced recruitment professionals.
Where required by applicable law, Atrium will ensure that any applicable AI tools undergo an independent bias audit and that any legally required notices and summaries are provided or made publicly available.
Atrium is committed to ensuring the responsible use of any AI tools in compliance with industry best practices and applicable legal frameworks, such as the EU AI Act (where applicable) and the Equal Employment Opportunity Commission (EEOC) guidance. We may continually monitor and improve any AI systems we use to help ensure they remain unbiased, effective, and aligned with our values of diversity and inclusion.
Atrium values candidate feedback regarding any use of AI tools. If you have questions or concerns about how AI may have impacted your application process, please contact us at privacyadministrator@atriumstaff.com.
Applicant Consent and Options
Atrium will obtain consent from candidates before utilizing AI tools or AEDTs in the hiring process. Candidates have the right to withhold consent (“opt-out”), and Atrium will provide alternative assessment methods where feasible.
Candidates who wish to request an opt-out of the use of AI tools in the hiring process due to specific needs or concerns may do so by contacting privacyadministrator@atriumglobal.com.
Candidates who wish to request an accommodation in the hiring process due to specific needs may do so by contacting jobaccomrequest@atriumworks.com. Atrium is committed to providing reasonable accommodations in accordance with applicable laws and regulations. Requests for accommodation will be evaluated on a case-by-case basis to ensure a fair and inclusive hiring process for all candidates.
PLEASE NOTE: In some rare cases, if a candidate chooses not to provide consent, Atrium may not be able to proceed further in the hiring or assessment process. This limitation may arise due to technical or resource constraints, or specific business requirements from our clients that necessitate the use of the tool. We encourage candidates to discuss any concerns with us to explore potential alternatives where feasible.
DATA PRIVACY AND SECURITY
We prioritize the privacy and security of candidate data. Any AI tools we may use are evaluated to help ensure compliance with applicable data protection laws, regulations and security standards. For more information on how Atrium processes and protects personal information, please visit our Privacy Policy.
Personal information is handled with the utmost care and is only used for recruitment and hiring purposes. Atrium will only input personal information into any AI or AEDT tools when necessary to fulfill the intended purpose. Additionally, Atrium enforces strict access controls and conducts regular security audits to safeguard candidate data.
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